(3)Bill service

Users can query, verify, and obtain electronic bills that have been issued, as well as view and obtain electronic bills archived in the electronic bill folder. They can also inquire about handling paper bill related businesses and consult other bill businesses.

1. Electronic ticket prices

① By default, all electronic bills archived in the ticket folder are listed and can be queried by conditions

② Electronic bills are formal bills, while associated bills refer to red invoices issued for reasons such as corrections or refunds

③ Bills can be removed from the electronic ticket holder, and the removed bills will not be displayed in the electronic ticket holder

2. Electronic bill inquiry

The bill query page can query bills in two ways: by bill retrieval code or by payment method. By entering the ticket retrieval code, all the corresponding receipts for the remittance can be queried at once, which is relatively simple. After finding the ticket, you can choose to add it to my ticket folder, or download or send it to your email. All the bills found can be exported with table information and corresponding payment lists.

3. Electronic bill verification

① To verify the bill, please fill in the detailed information of the obtained bill

② The purpose of the inspection is to verify whether it is a genuine ticket

4. Paper bill status inquiry

Check the status of paper receipts sent before 2021

5. Paper bill reshipment service

Paper receipts issued before 2021 were not successfully sent out and were returned to the Patent Office for safekeeping. We request to resend them.

6. Paper bill payment proof

After successfully sending out paper receipts issued before 2021, financial reimbursement cannot be made due to loss, and payment proof is requested.

7. Batch import of paper bill payment proof

8. Other bill transactions

① Used for modifying the header of electronic bills

② Re push bill business for generated electronic bills

Principles for modifying the header of electronic bills

According to relevant financial management regulations, once a bill is issued, except for cases where the patent office or agency collects errors, the bill header should not be modified in principle. For cases where the payer remains the same, but there are obvious errors in the bill header filled in by the payer, such as individual typos, missing or extra characters in the header, resulting in the payer being unable to claim reimbursement, the payer shall provide an explanation stamped with the financial special seal to the patent office or agency, and may make modifications at their discretion.

For bills with legal entities and other organizations, the unified social credit code should be accurately filled in. If the payer fails to fill in the unified social credit code due to their own reasons, electronic receipts will not be issued.

9. Business processing form inquiry

(IV)Expense inquiry

Users can inquire about the payment status of patents and integrated circuit layout designs, and make online payments or fill out electronic payment lists. Users can also access the patent examination information query system in China and multiple countries to search for patent information.

1. Payment inquiry

Click on the prompt page that pops up to generate the bank/post office/window electronic payment list.

2. Patent fee inquiry

(V)Number sheet management

Users can search for payment information on this page for online payment or fill out an electronic payment list, and can also set payment reminders.

Number sheet management is used to maintain patents that require payment of fees

Real name users can use the My Account Number function to query the payable fees for patents under their account name, generate online payment orders and electronic payment lists, and also set reminders for payable fees for individual patents.

① List all patents under the name by default

② Multiple options are available for querying payable fees

③ Multiple options can be selected to set payment reminders, which will be executed on schedule

(VI)Temporary deposit processing

1. What is a temporary deposit?

According to the temporary storage regulations in Chapter 4.1 of Part 5 of the Examination Guidelines, if the payment receipt cannot be issued or refunded due to unclear handwriting or lack of necessary items, the funds should be temporarily deposited into the account of the Patent Office.

Attention: Only when the funds have not been successfully returned and are returned to our bureau's account again, can the temporary storage business be processed.

2. Confirm that the funds belong to temporary deposits

You can call our office's external consultation hotline at 010-62356655 or send an email to the email of the Patent Fee Management Office shoufeichu@cnipa.gov.cn You need to provide detailed remittance/refund information to the staff to help you check if the funds are in the temporary storage account. If the funds are in temporary storage, you will receive a temporary deposit code for the next step of processing the temporary storage business.

3. Temporary deposit account number

There are three ways to submit basic information for temporary deposits - namely, entering the number based on the temporary deposit code, entering the number based on the remittance information, and entering the number based on the refund information. The basic information of temporary deposits queried through the temporary deposit code will be automatically filled in by the system, while the other two methods require the submitter to manually fill in the basic information of temporary deposits based on the actual situation.

To apply for a temporary deposit number, please follow the prompts in the "Fill in Information" section to upload attachments, fill in your phone number and email address.

After confirming that the information is correct, click "Next" to enter the page for adding fee information and add the fee information for the application number. After adding the cost information correctly, click "Submit".

4. Refund of temporary deposit

There are three ways to submit basic information for temporary deposits - refund based on temporary deposit code, refund based on remittance information, and refund based on refund information. The basic information of temporary deposits queried through the temporary deposit code will be automatically filled in by the system, while the other two methods require the submitter to manually fill in the basic information of temporary deposits based on the actual situation.

To process a temporary refund, please follow the prompts in the "Fill in Information" section to upload attachments, select the refund method, and fill in the refund recipient's phone number.

After confirming that the information is correct, click "Next" to enter the recipient information filling page and fill in the recipient's account information. Please note that the payment information provided may vary depending on the refund method chosen. After filling in the recipient information correctly, click "Submit".

5. Business processing form inquiry

Entering the business processing form query page, users can select the type of business processing to check the temporary processing status, view the details and feedback results of the business processing form.

6. Precautions for Handling

① The situation of no number, incorrect number, refund, and temporary storage

The payer failed to supplement the necessary payment information such as patent number within the specified time when remitting, resulting in the inability to enter the account and the funds being returned to the original account. If the necessary payment information such as patent number is supplemented but the patent number is incorrect, the funds still cannot be entered and returned to the original account, and the funds cannot be successfully returned to the original account (such as account freeze, inability to receive refunds in the original remittance account, etc.), the funds are temporarily stored in our account.

② Review the situation of refund temporary storage by the review department

The parties submitted a statement of opinion (regarding fees) requesting a refund. After approval by the auditor, the refund was granted and a refund approval notice was issued. However, the funds were not successfully withdrawn according to the account information filled in by the parties (such as incorrect account name, account number, and account opening bank) and are temporarily stored in our bureau's account.

③ Disposal of temporary deposits

Funds that belong to temporary storage can be processed with a temporary deposit number - the payer requests to use the temporary deposit to continue paying fees for patents and integrated circuit layout designs. It should be noted that the payment date for issuing the invoice is the date of requesting temporary storage; You can also process a temporary refund.

(7)other business

1. Feedback on payment date issues

If users have objections to the payment date, they can handle the payment date feedback service and check the processing status of the submitted business processing form.

If users have objections to the determination of the payment date, they can enter the feedback page for payment date issues, fill in necessary information, and click the "Batch Upload Files" button to provide relevant instructions such as bank or post office remittance vouchers stamped with official seals.

2. Business processing form inquiry

Entering the other business processing form query interface, users can query and view the real-time status of submitted processing forms.

3. Summary and Reminder of Business Processing Situation

① The payment inquiry service should be handled under the Patent Business Processing System - Fee Inquiry - Patent Fee Inquiry.

② The supplementary payment information service should be processed under the Patent Business Processing System - Electronic Payment List - Payment List Filling, and it should be noted that the time limit for supplementary payment information is not more than the next day after the remittance is made.

③ The successful payment query of electronic bills should be processed under the Patent Business Processing System - Bill Services - Electronic Bill Query.

Source: Courseware of Public Welfare Lecture of China National Intellectual Property Administration

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